Staff Scheduling & Time Tracking

Plan Requirement: Core or Ultimate

Staff management in CloudBridal allows you to both schedule staff for future shifts and track their actual worked hours. This comprehensive approach helps with staff planning, payroll, and performance analysis.

Staff Scheduling

Schedule your staff members' future shifts to plan coverage and coordinate with appointments:

Accessing the Schedule

Navigate to the Staff Schedule page
View the calendar display of all staff schedules

Creating Staff Schedules

To schedule a staff member for a shift:

Click the Add Scheduled/Worked Time button
Select the staff member
Enter the schedule details:

Date
Scheduled start and end times
Optional break times
Notes for the day, if needed

Toggle the Recurring option if this is a regular shift
Save the schedule

If you plan to only use the clock in/out feature and don't want to create schedules, that's okay too. When a staff member clocks in, a record will be created for them automatically in the staff schedule calendar.

Recurring Schedules

For staff with consistent schedules:

Enable the Recurring option when creating a schedule
Set a start date for the recurring pattern
That schedule will repeat weekly

Recurring schedules can be overridden or removed on specific dates as needed.

Schedule Notes

You can add notes to a staff member's schedule for a specific date:

Click on an existing scheduled shift
Add notes in the "Notes" field
These notes will appear in the Staff Member Time Details report

Break Management

Staff breaks can be scheduled within their shifts:

When creating or editing a schedule, click Add Break
Enter the break start and end times
Add optional break notes
Save the schedule with the break included

Breaks are then surfaced in the staff time reports.

Time Tracking

Plan Requirement: Ultimate

Track actual hours worked by your staff for payroll and reporting:

Setting Up Time Tracking

Navigate to the Staff Members settings page
Scroll to the bottom to the Employee Time Tracker section
Find the Direct Link field with your unique tracking URL
Set up a tablet or device in your store with this link bookmarked

Staff Clock In/Out Process

When staff members arrive for their shift:

They select their name from the dropdown
Enter their PIN code (configured in their staff profile)
Click Begin Day to clock in
Confirm their check-in time

When leaving for the day:

They select their name and enter their PIN again
Click End Day to clock out
A summary displays their total worked time

Break Tracking

Staff can now log their breaks during their shifts:

During an active shift, the staff member can log in to the time tracker
Click the Start Break button
When returning, log in again and click End Break
The break time is automatically tracked in their scheduled time

Manager Time Entry Management

As an administrator or manager, you can:

View all staff time entries on the Staff Schedule page
Click on any time block to see details
Edit clock-in/out times if needed
Add, modify, or remove breaks
Mark shifts as complete or incomplete
Add notes to shifts

Appointment Integration

Appointment availability can follow the staff schedules you create here:

In Appointment Settings, edit an appointment schedule
Under Availability & Staffing, base availability on Any capable staff member's schedule or Specific staff members' schedules
Appointment slots then follow those staff members' scheduled working hours, and CloudBridal automatically assigns a staff member to each booking

This creates dynamic appointment availability based on your staff schedules. The Staff Schedule page keeps the connection visible:

Each shift shows how many appointments are assigned to that staff member that day
Daily summaries flag unassigned appointments — click to jump to that day's calendar
Editing a shift shows which rooms it keeps bookable online, and deleting a room's only coverage warns you the room may no longer be bookable that day

Staff Scheduling & Time Tracking